About the Job

Gain skills for life in a unique Gap Year as an Army Administration Assistant.

Administration Assistants are key to the smooth operation of the Army and keeping its people operating at their peak. In this role, you’ll spend 12-months experiencing life as an admin, communication, and resource management specialist.

Working in one of Australia’s largest logistics organisations, you’ll build skills to provide administration advice, deliver payroll services and more in a range of new and exciting environments. It’s not your average administration role – you’ll get to work in barracks, out in the field on exercise or even on domestic operations. Learn more about the Administration Assistant role here.

Throughout your Gap Year program, you will be supported by professional and dedicated Army personnel, who will provide the guidance necessary for you to get the most out of this experience.

Your training will begin at Kapooka in Wagga Wagga, NSW, where you’ll complete approximately 12 weeks of recruit training. Training will involve physical training, weapon handling and shooting, first aid as well as, drill and field craft. It’s challenging, but it will prepare you for anything.

Once you complete your Initial Military Training you’ll begin your Initial Employment Training in Bandiana, VIC where you’ll learn the skills of an Administration Assistant. Then you’ll be posted to one of the many Army bases across Australia. You could be posted to any unit and you may be called upon to use your skills in barracks, on exercises or in support of domestic operation. While your surroundings may change, your job role remains consistent and is essential to the effective operation of the Army.

So, what happens next? After finishing your Gap Year program, you can choose to continue your career in the Army, or use the skills and experiences to gain an edge in future careers. There’s no obligation to serve beyond the one-year program period.

Key Information

Preparing for Your Recruitment Process

This document provides information that will assist applicants for roles in the Navy, Army and Air Force, including details about the recruitment process, how to prepare yourself for assessment, and what to expect if you are successful in joining the Australian Defence Force.

Salary & Allowances

In the Army you'll get paid a good salary from day one regardless of your age, experience or qualifications; and your pay increases as you progress through training.

In addition to your salary you'll receive a variety of allowances, extra pay for relevant qualifications – plus 16.4% superannuation, a far higher rate than you're likely to find in the civilian world.

For more details download our Salary Scales.


Gap Year Administration Assistants will conduct their recruit course at Kapooka, NSW before moving to a second training location to conduct trade training at Bandiana, VIC. Once trained as an Administration Assistant you can be employed within most Army units across Australia, primary locations include Brisbane, Darwin, Townsville and Adelaide.



Gap Year candidates must be 17-24 years old on enlistment and be at least 18 years old by completion of military training.

Education & Experience

Completion of Australian Year 12 education (or equivalent), as well as passes in Year 10 English and Mathematics.

Medical & Fitness

To be enlisted, as an Administration Assistant Gap Year soldier you must be medically and physically fit for entry. Your fitness is partially assessed from the completion of an extensive questionnaire covering your medical history, followed by a physical examination.

You will also be required to successfully pass a physical fitness assessment before enlistment.

For further details on medical and physical fitness standards refer to Physical Fitness Standards for Entry into the ADF and Medical Process for Entry into the ADF.

Period of Service

Your Gap Year experience will commence on enlistment and conclude 12 months later.

Subsequent periods of service in the Regular or Reserve Force may be offered subject to the requirements of the ADF and your suitability for further service. You may request discharge at any time by providing 21 days’ notice.


The Job Opportunities Assessment (JOA) is completed as part of the application process to join the Australian Defence Force (ADF). Some jobs may also require you to complete a further evaluation at a later date.

The JOA is used by Defence to establish suitability for ADF entry, and then identify jobs that best match your abilities.

Further information about the JOA can be found in the Guide to the Job Opportunities Assessment for the ADF.

To get a feel for the types of questions that are used in the Job Opportunities Assessment and how they will look on your screen some examples can be found in the Job Opportunities Assessment Example Questions.


To serve in the ADF you must be an Australian Citizen.

If you are a permanent resident of Australia, the ADF may consider a temporary deferral of the citizenship requirement if the position for which you are applying cannot be filled by an applicant who meets all the citizenship requirements, and then only in exceptional circumstances. You will be required to obtain Australian Citizenship as early as possible following enlistment or appointment.

Find out more in our Citizenship page or ask your local ADF Careers Centre.

Security Requirements

The Department of Defence requires ADF employees to have a security clearance appropriate to their employment.

A process of background checks, collection of relevant information and if required, interviews, enables the Australian Government Security Vetting Agency (AGSVA) to make an informed assessment of an applicant's suitability for a security clearance.

The minimum security clearance level required is Negative Vetting Level 1 (NV1), and current policy requires applicants to have a checkable background for the previous 10 years.

This means applicants must provide credible referees (non-family members) who are able to provide information about the applicant covering an extended period of time. Required information for an NV1 includes, but is not limited to, the following:

  • Residence
  • Employment
  • Education
  • Financial information
  • Travel

Some ADF jobs may require a higher level of security clearance such as Negative Vetting Level 2 (NV2) or Positive Vetting (PV). Your individual circumstances will determine the number and complexity of the questions and the supporting documents required for these levels.

Australian Citizenship is a requirement for a security clearance and a clearance will only be granted to a non-citizen in exceptional circumstances.

The security clearance is critical to an applicant's successful progression through the recruiting process. It is strongly recommended that all applicants action the Security Clearance Package (ePack) and provide the required documentation without delay to provide the best opportunity to commence training and be employed in their preferred employment category.

For more detailed information on the security vetting process and specific clearance level requirements set by AGSVA, please refer to the AGSVA website.

Support will be provided by DFR during the initial application process.


Military Training

All General Entry recruits into the Australian Regular Army are required to complete the Recruit Course.

Army Recruit Course
Duration: Approximately 12 weeks.
Location: Kapooka, Wagga Wagga, NSW.

During training, you will take part in physical training, weapon handling and shooting, first aid, drill and field craft. You'll be challenged both mentally and physically.

Although it can be demanding, most recruits gain a sense of achievement, purpose and confidence during basic training, and on completion of the course feel justifiably proud of what they have achieved. The priority of our instructors is to help you succeed.

For more information, visit Soldier Training at Kapooka.

Employment Training

Recruit training at Kapooka is followed by Initial Employment Training:

Administration Assistant Course
Location: Bandiana, VIC.
Total Duration: Approximate 2 months, not including weekends.
Note: Course duration may vary depending on public holidays and other Army requirements.

On completion of the Initial Employment Training you can be posted to a Battalion or Regiment located throughout Australia with the major units located in Sydney, Adelaide, Brisbane, Townsville and Darwin.